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Plan cost and delivery

Workflow ROI Calculator

Compare manual work with automation, including human review, operating fees and setup cost. Find the volume needed to cover the investment.

Use the tool ↓
  1. Measure manual work
  2. Include review and fees
  3. Find break-even
Free · Works in your browserLocal by default. Only an explicit save sends numbers/choices to your private account; refreshing clears unsaved calculations.
1 / Your inputs

Set up your calculation

Example values are filled in where useful. Replace them with your own.

Completed tasks, not automation steps.

Include preparation and follow-up.

Review, corrections and exceptions per task.

Opportunity-cost estimate in your chosen currency.

API calls and variable fees.

Subscriptions, hosting and maintenance time.

Development, migration and training.

All entered costs must use this currency. No exchange conversion.

Calculation inputs stay in this tab unless you explicitly save an eligible snapshot. No account, credit or model call is needed to calculate. Pasted-text tools always stay local.

2 / Your result

Your answer will appear here

Set the inputs, then select “Calculate workflow economics”. You will see the result, its assumptions and the next useful step.

  1. Measure manual work
  2. Include review and fees
  3. Find break-even
Understand the answer

Method and worked example

Monthly net benefit = volume × ((manual minutes − review minutes) × hourly value ÷ 60 − variable cost) − fixed cost. Setup payback = setup cost ÷ positive monthly benefit. Break-even volume includes fixed costs; first-month break-even includes setup too.

What this result can tell you

Released capacity is not guaranteed cash income. Use measured task timings, include failures, and keep all amounts in one currency.

Learn workflow automation →

Method version 3.16.0

Common questions

What if automation takes longer than manual work?

The result can be negative. Reduce review effort or fees, improve the workflow, or retain the manual process.

Does this include taxes or exchange rates?

No. Enter comparable costs in one currency and add any applicable taxes to those amounts yourself.

References and next checks

Documentation checked 2026-09-05. Provider capabilities can change; use the linked documentation for the exact model or plan.